Know. Don’t guess.
Keep your machines
ready for
the next job.
Track hours, mileage and scheduled maintenance in seconds. Get reminded before anything’s due, and build a service record that stands up when your warranty is on the line.
Invite-only field testing for small service teams. I reply personally.
Phone concept · sample screen
Hours, mileage & dates
Phone reminders for staff
Photo proof & notes
A full service history
Why maintenance slips
Maintenance doesn’t get skipped on purpose.
It gets forgotten.
Here’s the uncomfortable truth: nobody on your team decides to skip the oil change. It just slides. The reminder lives in your head, the service history lives in a group chat, and “yeah, I did it” is the only proof you’ve got.
It works fine right up until it doesn’t: a seized pump, a blown motor, a van off the road. By then you’re not paying for a service. You’re paying for a repair, a lost day, and a customer you have to call with bad news.
As you grow
One machine, you can remember.
Four, you’re guessing.
With one machine, you know when the oil was changed. Add a second, a third and a van, and it all starts to blur. Was that the one that had its filter done? Or was that the other one?
It’s like trying to remember the last oil change on every car in your street. Nobody can, and nobody should have to.
Easy Upkeep gives every machine and vehicle its own record: hours, services, checks and issues, all in one place. You stop remembering and start knowing.
Service by what actually matters
A service plan without reminders is like a gym membership.
Great intentions. Zero results.
Most businesses have a maintenance schedule somewhere. The problem is that nothing tells anyone when it’s due. Easy Upkeep counts down using whatever the machine actually runs on.
Hours
Pressure washers, pumps, compressors, generators, mowers, truckmounts. Service by the hours the machine has actually worked.
Mileage
Pickups, vans and service trucks. Service intervals by distance, the same way you’d look after your own car.
Dates
Annual services, inspections and anything else on the calendar. Or combine a meter and a date for the same task.
When something’s due, the right person gets a notification on their phone. No chasing. No whiteboard.
What you get
Everything your gear needs.
Nothing it doesn’t.
Focused tools in the field. A wider view in the office. Everyone working from the same maintenance records.
Reminders that go to the right phone.
Staff get nudged to record hours and complete their assigned tasks. You stop being the reminder.
Assign it your way.
Give a task to a machine, a vehicle or a staff member. Technicians see what’s theirs; owners and admins see the whole business.
Proof, not promises.
Tasks are signed off with a photo and notes, so “done” means done.
A full history for every machine.
When a warranty claim, a buyer or your insurer asks for the service record, hand them the record, not a story.
Set it up once
Set it up once.
Let the reminders do the chasing.
Start with a maintenance template or build your own. Either way, it’s built around your equipment and your team.
01. Add your gear
Machines, vehicles and tools, named the way your team names them, with their current hours or mileage.
02. Set the intervals
By hours, mileage or date, based on the manufacturer’s recommendations.
03. Assign the work
By machine, by vehicle or by person. Everyone knows what’s theirs.
04. Get proof back
Staff get notified, do the job and sign it off with a photo and notes.
Why I built it
The workshop blamed me.
I couldn’t prove them wrong.
Che Boielle
Founder, Easy Upkeep
Every time one of my machines came back with a problem, the workshop had the same answer: it must be how you’re maintaining it.
I knew that wasn’t true. But I couldn’t prove it. I had no clean record of what had been done, when, or by whom. So every argument ended the same way: my word against theirs, and they held the invoice.
Here’s the uncomfortable truth: when something breaks, whoever has the records wins the argument. The workshop, the warranty, the insurance claim. Every time.
Then my fleet grew. One machine, I could keep in my head. By the third and fourth, I couldn’t tell you which one had its oil changed last month and which one was overdue. I was guessing, and guessing gets expensive.
So I built Easy Upkeep. My team gets reminded to log their hours. I get alerted when services are due. Every job is recorded with photos and notes. Now when someone asks what’s been done, I don’t argue. I show them.
Your paper trail
When something goes wrong, the records decide who’s at fault.
A workshop blaming your maintenance. A warranty claim that needs proof. An insurer asking questions. In every case, the person with the paper trail wins. Easy Upkeep builds that trail while your team works.
Every service, time-stamped.
Recorded against the machine it belongs to, by the person who did it.
Photo proof and notes.
Evidence attached to completed work, not buried in someone’s camera roll.
A full history for each machine.
Readings, services, checks and issues, ready the moment someone questions it.
Who it’s for
If it has an engine, a pump or an hour meter, it belongs here.
Built for service businesses whose machines are the business. Not drills and hammers: the gear that needs oil changes, filters and scheduled servicing.
- Pressure washing & soft washing
- HVAC
- Plumbing & drain services
- Carpet & commercial cleaning
- Lawn care & landscaping
- Excavation & earthmoving
- Tree services
- Any team running vans and machines
Fair question
Why not a spreadsheet?
Or proper fleet software?
A spreadsheet is free right up until nobody updates it, and it’s never once reminded anybody of anything.
Big fleet software has the opposite problem. It’s built for 500-truck logistics companies, priced like it, and about as fun to use in a wet van as filling out a tax return.
Easy Upkeep sits in the middle: enough structure to keep your gear honest, simple enough that your crew will actually use it.
Pricing
Simple yearly pricing.
Less than one call-out.
One flat yearly price based on the size of your operation. No per-task fees, no surprises.
Starter
$99 USD / year
For 1–3 vehicles or staff.
Crew
$199 USD / year
For 4–5 vehicles or staff.
Fleet
$299 USD / year
For 6–20 vehicles or staff.
Everything included on every plan: hours, mileage and date-based servicing, staff phone reminders, task assignment, photo proof and a full service history. Prices in USD; taxes may apply.
Straight answers
A few things worth knowing.
What kind of businesses is it for?
Any service business with machinery or vehicles that need regular servicing, whether that’s by hours, mileage or date.
Does it read machine hours automatically?
Not yet, and I’d rather tell you that upfront. Your team gets a reminder and enters the reading from the machine. It takes about ten seconds.
What if someone says they did it and didn’t?
That’s what photo proof is for. Tasks are signed off with a photo and notes, so there’s a record of the work, not just a tick.
Can I sign up today?
Not quite. We’re field testing with a small group of invited teams first. Get in touch and you’ll be first in line.
Does it replace the service manual?
In short: no. The manufacturer sets the standard. Easy Upkeep makes sure you actually meet it, and proves you did.
What happens with poor signal?
The mobile app holds a short queue of readings and work, then syncs when a connection returns. Pending work stays labeled until it’s accepted.
Know. Don’t guess.
Stop guessing.
Start knowing.
We’re letting a small number of service teams in before launch. Tell me what you run and what keeps slipping through the cracks, and I’ll personally get you set up.
Or email me directly: [email protected]