Easy Upkeep for HVAC businesses
You service their systems.
Who’s servicing yours?
Vacuum pumps, recovery machines, generators and service vans all need their own upkeep. Easy Upkeep tracks the hours, mileage and dates, reminds your techs when something’s due, and keeps a record you can prove.
Invite-only field testing. Yearly plans from $99.
Vacuum pump oil changes
Recovery machines
Generators
Service vans
The irony
The maintenance experts are often the last to maintain their own gear.
Here’s the uncomfortable truth: HVAC techs spend all day telling customers that skipping a service costs more in the long run. Then the vacuum pump oil goes months without a change, because nobody’s tracking it.
Dirty pump oil is like trying to breathe through a wet towel. The pump still runs, it just can’t pull a proper vacuum, and your evacuations take longer and finish worse. Multiply that across a crew and a fleet of vans, and small misses become callbacks.
What to track
Every tool with an engine, a pump or an odometer.
Service each asset by whatever it actually runs on, and let the countdowns tell you what’s next.
Vacuum pumps & recovery machines
Track oil changes and routine checks by hours or date, so every tech’s rig is ready to pull a deep vacuum.
Generators & compressors
Hour-based oil, filter and service intervals, with reminders before they’re due.
Service vans
Mileage-based servicing plus date-based checks like inspections and registration renewals.
How it works on the job
Set it up once.
Let the reminders do the chasing.
- Add each van and its gear, named the way your crew names them.
- Set intervals by hours, mileage or date, from the manufacturer’s guidance.
- Assign each rig to the tech who runs it.
- Techs get reminded, do the job, and sign it off with a photo and notes.
Your paper trail
When a unit fails, the records decide who pays.
A compressor or recovery machine dies under warranty. The first question is always the same: can you prove it was maintained?
With Easy Upkeep, every oil change and service is time-stamped against the machine, with photos and notes. You don’t argue. You show them.
Pricing
Simple yearly pricing.
Less than one call-out.
One flat yearly price based on the size of your operation. No per-task fees, no surprises.
Starter
$99 USD / year
For 1–3 vehicles or staff.
Crew
$199 USD / year
For 4–5 vehicles or staff.
Fleet
$299 USD / year
For 6–20 vehicles or staff.
Everything included on every plan: hours, mileage and date-based servicing, staff phone reminders, task assignment, photo proof and a full service history. Prices in USD; taxes may apply.
Straight answers
Questions from HVAC businesses.
Is this for tracking customer systems?
No. Easy Upkeep is for your gear: the pumps, machines, generators and vans your business runs on.
Does it read machine hours automatically?
Not yet, and I’d rather tell you that upfront. Your team gets a reminder and enters the reading from the machine. It takes about ten seconds.
Does it replace the service manual?
In short: no. The manufacturer sets the intervals. Easy Upkeep makes sure you actually hit them, and proves you did.
Can each tech see only their own gear?
Yes. Technicians see what’s assigned to them. Owners and admins see the whole business.
Know. Don’t guess.
Keep your own gear
to your own standard.
We’re letting a small number of HVAC businesses in before launch. Tell me what you run and what keeps slipping through the cracks, and I’ll personally get you set up.
Or email me directly: [email protected]